One data model for the whole trade cycle
EXIMnx is organised the way a trade office works: Masters, Export, Import, Compliance & EDI, Finance, Reports, AI, Integrations and Administration, with a live Dashboard on top. Every document carries a flow panel showing what came before it and what comes next.
Pre-shipment to post-shipment, one chain
Quotations are versioned, and a discount over 10% routes for approval. Sales orders are gated by payment mode: advance, against BL, LC, DA or DP. Invoices carry a weight list and annexure, packing lists carry their own annexure, and the CHA checklist is generated for filing.
- Inquiry → Quotation → Proforma → Customer PO → Sales Order → Commercial Invoice → Packing List → Export Annexure → Checklist → Certificate of Origin
- Shipping Bills, BL/AWB, GST e-invoice and e-way bill registers; e-way bills expire automatically under CGST Rule 138(10)
- Pre-alerts, document dispatch, bank submission, export realisation and RBI closure
- Incentives register for Drawback and RoDTEP, with RoDTEP rules following FTP 4.54 to 4.59
- IGST refunds tracked claim → scroll → bank per CGST Rule 96; duty credit scrips
- Duty Savings view consolidates incentives, IGST refunds, licences, FTA benefits and scrips
Printable documents
PDFs are generated server-side and stamped with admin-managed digital signatures.
Procurement, clearance and post-clearance in sequence
The import cycle starts at the purchase requisition and ends with the licence debit. RFQs compare multiple vendors and record the award. Bills of Entry can be parsed by OCR from the customs copy.
- Purchase Requisition → RFQ → Import PO → Letter of Credit → Import Shipment → shipping documents
- Bill of Entry with OCR, import checklist, duty calculator, clearance board, inspections and bond register
- Export Obligations: AA/EPCG EO blocks, extensions and EODC; PIMS registrations
- Delivery Order, Transport Order, Warehouse Receipt/GRN with stock ledger
- Landed cost, three-way match, payment requests and import closure
- Import analytics alongside the export analytics views
Import cycle · 13 steps
The customs data plane
Shipping Bills and Bills of Entry are stored as ICES holds them, with RITC lines, drawback and RoDTEP blocks and eSanchit documents, then reconciled against your own transactions.
Import and store
Resumable, chunked imports from the ICEGATE connector or from SB/BOE copy files. Records keep every field customs sent.
SB/BOE matching
Auto-match to invoices and purchase orders on invoice number, FOB tolerance and date window. Anything outside tolerance lands in a review queue.
Pending dashboard
Outstanding Shipping Bills, Bills of Entry and duty, sliced by branch, CHA and port.
Government reminders
SLA-breach reminders escalated through three levels: invoice with no SB, SB with no LEO, LEO with no eBRC, shipment with no BOE, unpaid duty.
SB-to-DGFT tracker
Flags a Shipping Bill "not found at DGFT" 72 hours after transmission, in line with Trade Notice 23/2018-19.
Filing files
ICES 1.5 CACHE01 flat files with SB, INVOICE, EXCHANGE, ITEM and DBK segments, ready for your CHA's ICEGATE ID.
From ANF-4A to EODC, with the rules enforced
Licence applications reproduce ANF-4A field for field and can be imported by OCR from the DGFT copy. Authorisations are generated from the application and maintained as a ledger.
- Advance Authorisation, EPCG, DFIA and other schemes; SION norms in masters
- Ledger with Bill of Entry debits and Shipping Bill credits; alerts at 90% and 95% utilisation and 30 days before expiry
- Revalidation and EO-extension rules from FTP/HBP 2023, including EPCG EO = 6 × duty saved
- Invalidation letters and AROs; printable ANF-4A, authorisation and invalidation letter
- IEC register with annual-update check that blocks SB/BOE filing when missed; DSC expiry alerts
- ITC(HS) policy check: prohibited lines block Shipping Bill and Bill of Entry filing
Licence valuation
Each authorisation shows duty saved, duty utilised, balance, export obligation achieved and the EO due date. The EXIM Control Tower drills from licence → utilisation → SB → BOE → customs → EO without leaving the screen.
EPCG 5230001234 · EO achieved 64% · due 2028-01
Bank statements matched to shipments, through to closure
BankLink imports statements, suggests matches and walks each shipment to its eBRC. Suggestions are fuzzy, so a short-paid remittance or a bank charge does not block the chain.
- Statement parsers for MT940, CAMT.053, CSV and SWIFT MT
- Export chain: SB → Invoice → Receipt → eBRC → closed. Import chain: BOE → AP → Payment → Remittance
- FEMA flag on any realisation approaching nine months
- eBRC self-generation through the DGFT eBRC API: fetch IRMs → draft → push → poll → book
- FIRC, SWIFT messages, Letters of Credit and remittances in one register
- Bank charges and realisation ageing reports
eBRC generation
- doneFetch IRM details from the bank
- doneDraft eBRC against SB 7781234
- pushedPush IRM to GenEBRC
- pollingRequest status, every scheduler run
- nextBook eBRC and close the shipment
Screening, gates and EDI in the flow, not after it
Party screening
Customers, suppliers and parties checked against UNSC, OFAC SDN, UK OFSI, optionally the EU list, and the US Consolidated Screening List API. Lists refresh weekly.
Transaction risk scores
Each transaction gets a risk score from configurable rules so reviewers see the exceptions first.
SCOMET gate
SCOMET licences are recorded and an export-control gate stops restricted items from moving to filing without one.
ITC(HS) policy check
Prohibited or restricted lines are detected and block Shipping Bill or Bill of Entry filing.
FTA & origin
Agreements, rules of origin and origin assessments recorded per product and destination; the Trade Advisor surfaces the applicable benefit.
EDI messages
Source → field mapping → XML and ICEGATE flat file, with checklists and manual processing for exceptions.
Receivables, payables and banking that understand FX
Finance in EXIMnx is built for trade: every invoice, receipt and payment knows its currency, its exchange rate and the shipment it belongs to.
- AR and AP invoices, receipts, payments, credit and debit notes with FX allocation
- Bank guarantees and letters of credit tracked with expiry
- Double-entry voucher engine, chart of accounts, TDS sections, cost and profit centres, budgets
- Printable AR, AP, receipt, payment and ageing documents
- AR/AP ageing, realisation ageing and bank charges reports
GST & e-invoice
LUT and IGST-paid exports, IRN and e-way bill registers, IGST refund tracking, BOE IGST credit and a GST rate lookup are covered in one manual chapter and one set of screens.
One drill-down from licence to closure
The EXIM Control Tower is a single screen across Licence → Utilisation → SB → BOE → Customs → EO → EDPMS → IDPMS → Realisation → eBRC → FEMA → Exception → Closure. A reconciliation score is snapshotted daily.
Report Center
A catalogue of reports with XLSX and CSV dataset exports for every register.
Licences & customs
Licence utilisation, EO status, SB/BOE pendency and customs exceptions.
Reconciliation & FEMA
Realisation ageing, FEMA compliance, BankLink datasets and exception lists.
EDPMS and IDPMS positions are derived inside EXIMnx from your shipments and bank data. They are not read back from RBI.
Fifty-five masters, SAP-style where it matters
Geography
Countries, states, cities, ports, airports, ICDs.
Organisation
Companies, branches, plants, divisions, departments, warehouses, employees, bank accounts.
Sales area
Sales organisation, distribution channel, division, sales office, sales group, document types.
Trade
Currencies, exchange rates, taxes, GST rates, HS/HSN codes, Incoterms, payment terms, scheme codes, SION norms, ECCN.
Parties
Customers, suppliers, CHAs, shipping lines, airlines, forwarders, transporters, banks, insurers.
Items
Products, materials, services, packaging, commodities, dangerous goods.
Logistics
Container types, vehicles, drivers.
Customs
Tariff and customs notifications. Every master has server-side lists and CSV export.
Access control, audit and IT general controls
Multi-company
Company picker after sign-in, a switcher in the header, and a consolidated "All companies" view for authorised admins. Records are also scoped by branch.
Roles & permissions
Permission-slug RBAC on every menu item and route. Users, roles, active sessions and system settings in one place.
Sign-in security
TOTP two-factor authentication, throttling after five failed attempts, session control.
Audit & logs
Audit logs, activity logs, background job monitor, integration logs and inbound API request log.
IT audit (ITGC)
Access-review campaigns with sign-off, and ITGC evidence reports for access, audit-trail integrity and computer operations, exportable to XLSX, CSV and PDF.
Notifications
Notification center with templates and rules routed over email, SMS and WhatsApp.
Want the module-by-module walkthrough?
A demo follows the 21-step export cycle and the 13-step import cycle on your own documents.